A Day in the Life of a Bookkeeper: How I Manage My Workload

💼As a bookkeeper, I work four days a week, four hours per day, balancing work and family responsibilities.

🧾Categorizing bank transactions and assigning them to specific lawyers in a law firm is a specialized task in bookkeeping.

📝I maintain spreadsheets to calculate commissions and paychecks for each lawyer based on their billable hours and earnings.

💸Writing paper checks for various expenses, such as postage, is still a common practice in some businesses.

⏰I find it helpful to work in a focused and distraction-free environment, completing tasks efficiently, and utilizing a cozy work setup.

How do you categorize bank transactions for lawyers in a law firm?

—I create sub-accounts under the 'All Income' category in QuickBooks, with each lawyer's name, to track their individual earnings.

What tools or software do you use for payroll processing?

—I use Gusto payroll software to enter the commission amounts for each lawyer based on the calculations done in my spreadsheets.

Do you prefer digital or paper check stubs for categorizing expenses?

—While paper check stubs can be time-consuming to work with, they are still used in some cases. I find digital methods more efficient and less prone to errors.

How do you maintain work-life balance as a part-time bookkeeper with two kids?

—I schedule my work hours during my kids' school hours, allowing me to focus on both work and family. Working part-time and having a flexible schedule has helped me find a balance.

What are some tips for staying focused and motivated while working on tedious tasks?

—I find that creating a cozy and distraction-free work environment, like having the TV on in the background, helps me stay motivated and focused on completing tasks.

00:00Introduction and overview of tasks for the day

03:07Explanation of the four steps involved in payroll processing for a law firm

05:08Demonstration of categorizing bank transactions in QuickBooks

07:15Overview of the spreadsheet used to calculate commissions and paychecks

08:29Discussing the process of inputting paper checks into QuickBooks

09:58Tips for maintaining work-life balance and staying focused on tedious tasks