20 Excel Shortcuts to Save You Time and Effort

TLDRLearn 20 essential Excel shortcuts to optimize your workflow and save time. From freezing rows to copying formulas, these shortcuts will make spreadsheet tasks much easier.

Key insights

🔒Freezing rows with Alt+WFR allows you to keep the header visible when scrolling through long data sets.

🔍Control + Arrow keys help you navigate through large data sets quickly and efficiently.

⬆️Ctrl+R copies the value from the left cell, while Ctrl+D copies the value from the cell above.

Alt+Down Arrow shows a drop-down list of previously entered values, making data entry faster.

🖱️Shift+Space selects an entire row, while Ctrl+Space selects an entire column.

Q&A

How do I freeze rows in Excel?

To freeze rows in Excel, use the shortcut Alt+WFR. This will keep the header row visible when scrolling through the data.

What are the shortcuts for copying values in Excel?

To copy values from the left cell, use Ctrl+R. To copy values from the cell above, use Ctrl+D.

How do I quickly navigate through large data sets in Excel?

To navigate through large data sets, use the Ctrl+Arrow keys. Ctrl+Down Arrow takes you to the bottom, Ctrl+Up Arrow takes you to the top, Ctrl+Right Arrow takes you to the rightmost column, and Ctrl+Left Arrow takes you to the leftmost column.

What is the shortcut for selecting an entire row in Excel?

To select an entire row in Excel, use the shortcut Shift+Space.

How can I copy formulas without updating the cell references in Excel?

To copy formulas without updating the cell references, use the shortcut Ctrl+Alt+V and choose 'Values' from the paste special options.

Timestamped Summary

00:00Introduction to the importance of Excel shortcuts and HubSpot sponsorship.

00:06Shortcut for freezing rows in Excel using Alt+WFR to keep the header visible during scrolling.

01:07Using Ctrl+Arrow keys to navigate through large data sets quickly.

02:00Copying values from adjacent cells using Ctrl+R or Ctrl+D shortcuts.

02:52Using Alt+Down Arrow to quickly select values from a drop-down list.

03:59Shortcut for adding comments to cells using Shift+F2.

04:23Filtering data by specific criteria using Ctrl+Click or slicers.

06:05Using Ctrl+H to find and replace specific text in Excel.

08:03Formatting shortcuts, such as changing currency symbols or number of decimal places, using Ctrl+1.

09:10Using formulas like Max and Large to find top values in a dataset.

11:03Viewing and tracing formulas using Ctrl+` and Alt+TUT.

12:08Accent key to display all formulas in the worksheet and Ctrl+Z to undo actions.

12:55Promotion of HubSpot's Excel course and conclusion of the video.